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Organizing an event for many families, spread out over many cities and involving hundreds (okay, maybe your family is smaller, but trust me, some of these reunions are big!), requires a great deal of communication. The first step is a survey. We suggest sending out a simple survey asking folks what kind of event the want, where they want to hold it, and when is a good time. This is also a good time to collect addresses you don't have. (Do you have the address for Uncle Jim? I haven't seen him in 5 years.) This gets people involved early. Do this by email if you can. It will speed the process and save you money on postage or long distance calls.
You can also dress your invitation up by including some summer cookout confetti in the envelope. Or have fun with it by mailing the invite in a padded envelope along with a small deflated beach ball. Take a permanent marker and write "Hope you will come, it will be a BALL" on the side of the beach ball, everyone will love it! Have a central e-mail address for all questions and comments. Include the e-mail address (and a phone number for that rare person that doesn't have e-mail)? in the invite and encourage everyone to contact you with any question they may have. When the subcommittees are formed send out an email to remind everyone of their responsibilities. Don't forget to send out updates and reminders. It will really increase excitement about the event. Create an agenda. You can send this out by email before the event but have a printed version for the event itself. It's really helpful for out of town guests and everyone benefits from knowing when to be where. If you have any questions about getting the word out contact the PartyGirl. Go back to the Family Reunion Planning Guide
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Questions about reunion planning? Ask the Experts!
Have fun from the Party Girl and Party411!
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Toll Free Party Line 1-877-514-8411.
4949 Galaxy Parkway, Suite G
Cleveland, Ohio 44128
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© Party411.com

Toll Free Party Line 1-877-514-8411.
4949 Galaxy Parkway, Suite G
Cleveland, Ohio 44128
© 411Unlimited, LLC. All rights reserved.
powered by dynamics online

Toll Free Party Line 1-877-514-8411.
4949 Galaxy Parkway, Suite G
Cleveland, Ohio 44128
© 411Unlimited, LLC. All rights reserved.
powered by dynamics online