Party Planning
Checklist 
To Make Your Life Easier
Ever heard the expression, "You can never be too thin or too rich?" Yeah, me
too. But rich and thin have nothing to do with party planning, trust me. When it comes to
entertaining, "you can never be TOO organized!" And you can quote me. Thus, here
is a checklist for this and a checklist for that. Print them out. Use them to keep your
ducks in a row. Or use them to keep you sane. Whichever works. And before rushing off to
get what you need, be sure to check out the different party people on our site. Many of
them can save you time and money while offering you a much larger selection of party goods
and services than your local party store! And if you still can’t find what you need,
try our Party Concierge™! Have fun...
The Party Girl
THE ROOM
___ Party Planner,
Consultant or Meeting Planner
___ Location
___ Caterer
___ Liquor
___ Bartenders
___ Linens ___Cloths (to floor?) ___Napkins, Colors
___ Menu Planning ___Cake
___ Votives, Votive
Candles
___ Napkin Rings
___ Table Candy
___ Table Games
___ Bar Candy
___ Glitter or
Confetti
___ Bathroom Florals
___Other Locations (list)
INVITATIONS/RSVP/Other Printed Items
___
Invitation to
Ceremony, Party, Benefit or Main Event
___
Invitation to
Reception (if applicable)
___ Response Card
___Response Envelope
___ Bus Card ___Kids Only ___Out of Town Guests
___ Donation Card
___ Directional Card
___ Other... ___Luncheon ___Brunch or _________________________
___ Calligraphy
___Invitations ___Seating Cards
___ Cocktail Napkins
___Matches
___ Kipot
___ Programs
___Agenda ___Newsletter
Give-Aways/PRIZES
___T-shirts
___Caps
___Socks
___Glow __Necklace __Earrings __Glasses
___Tricks
___Theme Oriented
Items
___Premiums
(Items with company logo for corporate event)
OTHER
___Photographer
___Videographer
___Candles (candlelighting, other)
___Dress Determination
__Casual __Dressy Casual __Dressy __Optional BT __BT
___Gift Table
___Information Table
OUT OF TOWN GUESTS
___Hotel
Reservations
___Weekend-at-a-Glance or Itinerary
___Maps (to/from airport; other locations)
___Welcome Gifts,
Totes, Baskets
___Transportation
___2nd Mailing to Out-Of-Town Guests ___Calligraphy
___Tickets to local attractions
___Other______________________
DECORATIONS
___ Sign-in Board
or Sign in Book
___ Message Book
___ Centerpieces
___ Welcome Sign
___ Entrance Piece At
Door
___ Band Backdrop
___ Balloon Bouquets
___ Buffets-- Decor
___ Buffets-- Signage
___ Ceiling Treatment(s)
___ Outside Lobby Area
___ Sign Over Seating
Cards
___ Directional
Signage
___ Easels
___ Other...Theme Oriented
___Company Display
(if applicable)
ENTERTAINMENT
___ DJ
___ Band
Type__________________
___ Music During
Cocktails
___ Caricaturist
___ Magician
___ Balloon Magic
___ Clowns ___Jugglers ___Mimes Other_________________
___ Palmreaders,
etc.
___ Handwriting
Analysis
___ Photo favors
___Tattoos
___ Special Presentation: Who to emcee? Who to present?
___ Roasts ___Toasts___ ___Audio/Visual Needs?
___ Other...Theme Oriented
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