No business event is going to be successful if youre seated in the lap of the person next to you! Yuck! Who planned this meeting?
On of the most common mistakes in planning corporate banquets, buffets and social events is to fail to leave enough room for comfortable seating or standing. That mistake, alone, can ruin an otherwise successful event.
You dont need to reinvent the wheel. Just use these easy guidelines in determining available space.
Table Selection & Seating Capacity
|Cocktail parties ( guests standing up)||5 to 6 sq. ft per person|
|Cocktail parties (some guests seated; others standing)||8 sq. ft. per person|
|Reception, tea type (some seated)||8 sq. ft. per person|
|Dinner, using oblong tables||8 sq. ft. per person|
|Dinner, using round tables of 6, 8 and 12||12 sq. ft. per person|
|Cathedral seating (rows)||6 sq. ft. per person|
|Dance area||2-4 sq. ft. per person|
For Banquet Style seating
To determine the number of people your room will accommodate, do the following:
When using oblong tables, divide the room area (sq. ft.) by 8. When using round tables, divide the room area by (sq. ft.) by 10. These figures are for maximum seating. If space is available for more comfortable seating, allow an additional 2 square feet per person.
For Classroom style seating: divide the "student" seating area (sq. ft.) by 8
For Theater style seating: divide "spectator" seating area (sq. ft.) by 6
This method of figuring allows for chair and passage aisles. It does not allow for problems caused by wide traffic aisles, location of columns, service doors or unique room shapes. It is very useful, however, for a quick, general approximation.
Return to our Corporate Event Party Planning Guide
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