Party 411 Bar/Bat Mitzvah Checklist

Date	Activities	Timeline
.	Secure a videographer and a photographer	Now
.	Meet with your party planner to begin design elements	One year before
.	Contact hotels and decide where you would like to block rooms Create a list of out-of-towners that you will invite Request a block of rooms from hotel or hotels of choice	Eleven months before
.	Bring the Bar/Bat Mitzvah child to meet with your party planner sometime this month to give input on decorations	Ten months before
.	Create a guest list with complete addresses	Eight months before
.	Begin looking at invitations Decide on wording for invitations Decide if you would like to make arrangements to transport the kids to and from the party	Seven months before
.	Order invitations Decide on calligraphy style for envelopes Order informals Order kipots Begin to plan menu	Six months before
.	Design concept confirmed	Five months before
.	Have an invitation weighed at the post office Choose and purchase postage	Four months before
.	Take invitations to calligrapher Meet with your party planner to decide on imprinted accessories/give-aways Work on second mailing Discuss valet Decide if you want to have reception bags in the hotel rooms for out of town guest	Three months before
.	Mail out of town invitations Mail in town invitations	Two months before
.	Mail second mailing to out-of-towners	Six weeks before
.	Finalize welcome bag order	Four weeks before
.	Your party planner will work with caterer on a floor plan and help you with the agenda for the evening	Three weeks before
.	Order any necessary kosher dinners	Two Tuesdays before
.	Assign tables Personalize welcome bags if desired	Two Wednesdays before
.	Finalize seating as best you can	Weekend before
.	Fax list of table assignments to your party planner for seating cards	Monday before
.	Gift bags delivered to hotels by your party planner	Day before
.	THE BIG DAY!!

Checklist & Timeline for your Bar/Bat Mitzvah

Checklist & Timeline for
your Bar/Bat Mitzvah