Party Planning Checklist

Transform Ideas Into Reality

“Organizing is what you do before you do something, so that when you do it, it is not all mixed up.”
- A.A. Milne (creator of Winnie-the-Pooh)

When it comes to entertaining, "you can never be TOO organized!" But easier said than done. So, to help you plan your party we have comprehensive checklists that will bring out your inner party designer. They will help to keep you on task and make sure you don’t miss a detail. Print them out. Use them to keep your ducks in a row. Or use them to keep you sane. Whichever your need. And before jumping right into planning, be sure to check out the different parties on our site. Many of them can save you time and money while offering you a much larger selection of party goods and services than your local party store!

Have fun...

The Party Girl

GETTING STARTED: 6 To 8 Week Before the Party

___ Create a guest list

___ Create a party budget

___ Hiring a Party Planner or day of coordinator
if it is a large party and you need the help

___ Choose a Party Theme

___ Choose a location (home, party room, restaurant...)

___ Caterer

___ Bartenders

___ Book entertainment, such as DJ, clown, palmreader, etc.

___ Book photographer and/or videographer

___ Pick out and order invitations

3 to 4 Weeks Before

___ Order decorations and party supplies

___ Personalized Banner
___ Balloons

___ Tableware and paper goods
___ Life Size Cutout of the Guest of Honor
___ Hanging Decorations
___ Streamers
___ Votives, Votive Candles
___ Napkin Rings (we love using beads as a fun napkin ring)
___ Confetti

___ Personalized Sign in Book or Sign in Board

___ Plan menu and create shopping list

___ Order cake

___ Order linens and other party rentals such as chairs and tables

___ Choose centerpieces

___ Personalized centerpieces
___ Photo Tabletop Lanterns
___ Balloons
___ Flowers
___ Confetti to sprinkle on tables for an added touch

___ Order flowers if using (for tables, cake table, bathroom)

___ Pick out and order party favors

___ Personalized Candy Bars
___ Personalized Mint and Candy Tins
___ Wearables (leis, hats, sunglasses...)
___ Photo Cookies
___ Light ups and glow jewelry
___ Toys and goody bag items

2 to 3 Weeks before

___ Create timeline for day of party
___ Decide on party games and activities

___ Kid's Birthday Party Games
___ Sweet 16 Party Games
___ Piñatas
___ Theme Party Games

___ Collect RSVPs and check off against master list

1 Week Before

___ Do any heavy cleaning
___ Buy non-perishable food & beverages
___ Make sure you have birthday candles
___ Do any heavy cleaning
___ Call non RSVP guests
___ Select party music

Two Days Before

___ Confirm entertainment, rentals, etc.
___ Put together and arrange party favors/goodie bags
___ Make extra space in the refrigerator for party food

Day Before

___ Clean party area
___ Put up/together any time intensive party decorations
___ Clean bathrooms
___ Check batteries in camera
___ Prepare any party food that will keep well
___ Make sure you have candles and matches for the cake

The Day of the Party

___ Pick up cake, ice, balloons
___ Finish decorating party area
___ Fill piñata and unpack/set up for party games
___ Prepare perishable food
___ Gather serving pieces

Welcome your guests and have fun!